Status change options

Note: If a status change is saved, and you would like to make a change to the Status Change Options or cancel the ROE, click Reverse Status at the bottom of the page. This will reset the page, undoing the ROE selections and Status Change Options and bring the employee back to the employee's original status.

Use the information on this page to understand what to expect when selections are made on the Status Change / ROE page.Closed From the Payroll menu, select ROE / Employee Status Change > Status Change / ROE.

Note: The resulting status selection refers to the status in Powerpay. This is not reflected on the ROE.

The employee status displays as Active after the payroll processes.

The ROE can be requested on a Regular or Extra run - not an ROE run.

If Current Pay = Process: All hours entered and permanent earnings, including salaries, will process as usual on a regular run. To pay permanent earnings or salaries on an Extra run, enter one-time amounts on the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.

If ROE Form = Produce or Amend:

  • The ROE serial number is issued after the payroll processes. Until then, the form is a DRAFT copy only and can be used for previewing and validation.

  • The ROE is automatically sent to Service Canada on your behalf. For submission times, see ROE submission times to Service Canada.

Resulting Status ROE Form Current Pay

An employee

payment can issue

ROE is

requested
Active Produce1 Process
Active Amend2,5 Process
Active3 Do not produce4 Process  

1 This option is selected when Service Canada asks for an ROE to be produced. This may occur if an employee's hours are reduced, and the employee contacted Service Canada about EI benefits to supplement their income.

2 An amended ROE is requested to replace a previously issued ROE with errors.

3 The employee is reactivated from either a Terminated or On Leave status.

4 Reactivated employees require the ROE First Day Worked field to be entered. For instructions, see Rehire a terminated employee or Reactivate an employee from On Leave status.

5 Box 2: must be completed for all replacement ROEs. If you are producing an amended ROE for a previously amended ROE, insert the previously amended ROE serial number into Box 2 instead of the number issued on the original ROE. The ROE serial number previously issued is located in Box 1 and can be viewed in Payroll Reports page.Closed From the Reports menu, select Payroll Reports. E.g. Replaces ROE# S111011101.

The employee status displays as On Leave after the payroll processes.

If Current Pay = Process: All hours entered and permanent earnings, including salaries, will process as usual on a regular run. To pay permanent earnings or salaries on an Extra run, enter one-time amounts on the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.

If ROE Form = Produce or Amend:

  • The ROE serial number is issued after the payroll processes. Until then, the form is a DRAFT copy only and can be used for previewing and validation.

  • The ROE is automatically sent to Service Canada on your behalf. For submission times, see ROE submission times to Service Canada.

No transactions for payments, deductions or contributions will occur on subsequent payrolls unless the employee's status is changed.

The employee continues to display in Powerpay. They are not removed with the first pay of the new year.

Resulting Status ROE Form Current Pay Can be entered on a Regular or Extra Run Can be entered on a ROE Run An employee payment can issue ROE is requested
On Leave Produce Process  
On Leave Produce Do not process  
On Leave Amend1,2 Process  
On Leave Amend1,2 Do not process  
On Leave Do not produce3 Do not process      

1 An amended ROE is requested to replace a previously issued ROE with errors.

2 Box 2: must be completed for all replacement ROEs. If you are producing an amended ROE for a previously amended ROE, insert the previously amended ROE serial number into Box 2 instead of the number issued on the original ROE. The ROE serial number previously issued is located in Box 1 and can be viewed in Payroll Reports page.Closed From the Reports menu, select Payroll Reports. E.g. Replaces ROE# S111011101.

3 An ROE is not requested and all EI history is removed after the payroll processes. Dayforce is unable to generate an ROE on this history in the future. Reconfirm that the employee does not require an ROE or you will be required to manually produce the ROE for the employee.

The employee status displays as Terminated after the payroll processes.

If Current Pay = Process: All hours entered and permanent earnings, including salaries, will process as usual on a regular run. To pay permanent earnings or salaries on an Extra run, enter one-time amounts on the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.

If ROE Form = Produce or Amend:

  • The ROE serial number is issued after the payroll processes. Until then, the form is a DRAFT copy only and can be used for previewing and validation.

  • The ROE is automatically sent to Service Canada on your behalf. For submission times, see ROE submission times to Service Canada.

No transactions for payments, deductions or contributions will occur on subsequent payrolls unless the employee's status is changed.

The employee continues to display in Powerpay until the first pay of the new year when they are removed.

Resulting Status ROE Form Current Pay Can be entered on a Regular or Extra Run Can be entered on a ROE Run An employee payment can issue ROE is requested
Terminated Produce Process  
Terminated Produce Do not process  
Terminated Amend1,2 Process  
Terminated Amend1,2 Do not process  
Terminated Do not produce3 Process    
Terminated Do not produce3 Do not process      

1 An amended ROE is requested to replace a previously issued ROE with errors.

2 Box 2: must be completed for all replacement ROEs. If you are producing an amended ROE for a previously amended ROE, insert the previously amended ROE serial number into Box 2 instead of the number issued on the original ROE. The ROE serial number previously issued is located in Box 1 and can be viewed in Payroll Reports page.Closed From the Reports menu, select Payroll Reports. E.g. Replaces ROE# S111011101.

3 An ROE is not requested and all EI history is removed after the payroll processes. Dayforce is unable to generate an ROE on this history in the future. Reconfirm that the employee does not require an ROE or you will be required to manually produce the ROE for the employee.

See also